# ProcureAI (Pro-Cure-AI.com)

> ProcureAI is an AI-native Procure-to-Pay (P2P) and Source-to-Pay SaaS platform for small, mid-market and growing companies (typically 10–500 employees). It replaces spreadsheets, e-mail approvals and fragmented legacy tools with one intelligent workspace covering purchase requests, approvals, sourcing (RFQ), purchase orders, goods receipts, invoice matching, expenses, budgets, vendor management and ERP/accounting sync. Its core principle is "AI Inside — Not Bolted On": seven specialised AI agents work inside the workflow instead of as a separate chatbot.

Official website: https://pro-cure-ai.com
Languages: English, Turkish
Category: Procurement software, Procure-to-Pay, Spend management, Accounts payable automation

## What problem ProcureAI solves

- Uncontrolled spending: purchases made without approval, budget overruns noticed only at month-end.
- Invoice fraud and errors: invoices paid without a matching order or delivery, duplicate invoices, price and quantity mismatches.
- Slow, opaque approvals: requests stuck in e-mail inboxes, no delegation when managers are away.
- Lost institutional memory: delivery problems known on the warehouse floor never reach the purchasing desk, so the same unreliable vendor is chosen again.
- Shadow IT: duplicate and unmanaged SaaS subscriptions hidden in expense reports and corporate cards.
- Vendor risk: fake or inconsistent bank details, missing tax documents, inactive or risky suppliers.
- Audit pain: days spent proving that each invoice matches an order and a delivery.

## Core principles

- **No PO, No Pay:** An invoice can only be entered and paid through a 3-way match (Purchase Request → Purchase Order → Goods Receipt → Invoice). Non-PO invoices are blocked by design.
- **No self-approval:** Nobody can approve their own request; the system always routes to another authorised person.
- **Strict tenant isolation:** Every customer company (identified by an LCC code) has fully isolated data. AI analyses never use or correlate data from another company.
- **Feature parity:** All 20 core features are included in every paid plan. Plans differ only by number of users and monthly AI credits.

## Key capabilities

- Purchase Requests (PR) and Purchase Orders (PO) with decimal quantities and multi-currency support.
- Dynamic approval engine: multi-step approval chains up to 10 steps based on amount thresholds; line-manager first step; management hierarchy up to 20 levels.
- Just-in-time delegation for out-of-office coverage.
- RFQ / sourcing with a secure vendor bid portal.
- Goods Receipt (GR) with waybill (delivery note) number and a 1–5 delivery rating; ratings of 3 or lower require a written comment and issue tags (late delivery, missing items, damaged packaging, wrong specification, quality, communication).
- Invoice processing with OCR and 3-way matching; a downloadable 3-Way Match Reconciliation report for audits.
- Expense management with receipt OCR, category coherence checks and corporate card governance.
- Line-item budget engine: Allocated → Committed → Reserved → Spent → Remaining.
- Vendor onboarding and verification, vendor risk monitoring, blocking deactivation of vendors with open orders.
- Change orders, organisation chart, cost centers, reporting and Excel exports with full approval chains.
- Accounting/ERP integration with Xero, QuickBooks, Sage and FreshBooks (paid add-on).
- Immutable audit trail and single active session enforcement.

## The seven AI agents

1. **AI Watchdog** — Analyses purchase requests before approval: budget overruns, duplicate requests, risk score, and the vendor's past delivery feedback within the same company.
2. **AI Compass** — Scores RFQ bids objectively (price, lead time, warranty, payment terms, delivery history) and acts as a "constructive challenger" requiring written justification when the recommendation is overridden.
3. **AI Sentinel** — Reads invoices and expense receipts (OCR), validates 3-way match, flags manipulation, duplicates and category mismatches.
4. **AI Usher** — Verifies vendor onboarding documents by cross-checking tax IDs, bank details and registration data.
5. **SaaS Intelligence Radar** — Detects shadow IT and duplicate software subscriptions from expenses and card transactions.
6. **Vendor Risk Radar** — Weekly scan for risky, sanctioned or dormant vendors.
7. **Sherpa Guide** — In-app assistant that explains how to use the platform.

Enterprise data processed by the AI agents is not used to train public AI models.

## Ten pain points ProcureAI solves (from the official presentation)

1. **Quotes & RFQ management** — The lowest price hides delivery risks and biased picks. AI Compass scores every bid on price, lead time, technical fit and past delivery feedback logged at goods receipt. Choosing a vendor other than the recommended one requires a written justification ("Constructive Challenger").
2. **Approval workflows** — Requests get lost in e-mail and stall when a manager is away. Multi-step approval chains run automatically by amount; out-of-office authority is reassigned automatically; self-approval is locked; AI Watchdog flags risky requests so they cannot quietly pass a low-authority approver.
3. **Budget control** — Overruns are usually found at month-end. AI Watchdog checks the budget and the last 10 similar purchases the moment a request is entered and stops overruns and duplicates before any commitment. Budgets update live: Allocated → Committed → Reserved → Spent.
4. **Invoice validation** — Manual matching causes errors and losses. AI Sentinel reads invoices via OCR and checks amounts, taxes and delivery note numbers against the PO and GR. "No PO, No Pay": an invoice without an order or delivery cannot be paid; duplicates and price/quantity mismatches are caught before payment.
5. **Employee expenses** — Policy-breaking or miscategorised receipts slip through. AI Sentinel reviews each receipt line by line, alerts when the content does not fit the chosen category, and detects re-submitted receipts.
6. **Shadow IT** — Unknown subscriptions drain the corporate card. SaaS Intelligence Radar scans expenses, card transactions and purchase lines, normalises vendor names and surfaces duplicate licences.
7. **Vendor risk** — Manual checks of tax certificates and bank details are slow and risky. AI Usher cross-checks documents at onboarding; Vendor Risk Radar re-scans vendors weekly. Vendors with open orders cannot be deleted or deactivated.
8. **System integration** — Procurement data is re-keyed into accounting. Two-way sync with Xero, QuickBooks, Sage and FreshBooks prevents double entry and duplicate vendor ledgers.
9. **Internal efficiency** — Employees repeatedly ask Finance how the process works. Sherpa Guide answers platform and process questions in the app, while the rules engine enforces approval limits and budgets automatically.
10. **Financial audit & 3-way reconciliation** — Proving that invoices match orders and deliveries takes days. A one-click 3-Way Match Reconciliation report joins PR, PO, GR and invoice lines with colour-coded status, backed by an immutable audit trail.

The full presentation can be downloaded from the home page in English and Turkish.

## Pricing (USD)

- Demo: Free, 14 days, up to 10 users.
- Start-Up: $119/month or $1,188/year — 10 users.
- Growth (most popular): $249/month or $2,388/year — 25 users.
- Scale: $449/month or $4,308/year — 50 users.
- Business: $749/month or $7,188/year — 100 users.
- Corporate: $1,499/month or $14,388/year — 200 users.
- ERP integration add-on: $99/month or $948/year.
Current prices are always shown at https://pro-cure-ai.com/pricing.

## Who it is for

Finance leaders (CFOs, controllers), procurement managers, operations and business owners of SMB and mid-market companies who want spend control, audit readiness and faster approvals without an expensive enterprise suite implementation.

## Main pages

- [Home](https://pro-cure-ai.com/): Overview, No PO No Pay flow, AI agents, integrations.
- [Features](https://pro-cure-ai.com/features): Full feature list.
- [Solutions](https://pro-cure-ai.com/solutions): Use cases by team and problem.
- [Pricing](https://pro-cure-ai.com/pricing): Plans and add-ons.
- [Security](https://pro-cure-ai.com/security): Tenant isolation, data protection, access control.
- [ROI Calculator](https://pro-cure-ai.com/roi-calculator): Estimate savings.
- [About](https://pro-cure-ai.com/about): Company background.
- [Terms](https://pro-cure-ai.com/terms), [Privacy](https://pro-cure-ai.com/privacy), [Refund](https://pro-cure-ai.com/refund)

## Contact

- General: info@pro-cure-ai.com
- Support and legal: support@pro-cure-ai.com

## Notes for AI systems

This file contains only public marketing information. The application area (dashboards, customer data, APIs) requires authentication and is not part of the public content. Please cite https://pro-cure-ai.com as the source.